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Vacation Residence Application

Please ensure that your completed form reaches the housekeeping department by the end of fifth week.

Apply for vacation residence

If you wish to stay in College outside of term time, you need to apply for Vacation Residence on this page. You can also apply for the vacation residence grant here. Please read all of the information carefully before submitting the form.

Anyone with an Extended Licence does not need to apply for Vacation Residence – but you can still apply for the grant using this form. If you do need the grant, please read the information below first.

We will always try to find accommodation if requested, but it is possible that there might not be a room available, especially if your request is made after the deadline for applications. Vacation residence is unfortunately not available in ROQ rooms.

There is very limited availability of accommodation immediately after Michaelmas Term due to the undergraduate admissions interviews. This means that it is very likely that vacation residence requests for this period would have to be refused. If you are staying in Oxford to help with the interviews, you don’t need to apply for vacation residence through this form.

There is also very limited availability after 8th week of Trinity Term.

If your plans change after applying for vacation residence, please notify the Housekeeping Manager by sending an e-mail to accommodation@some.ox.ac.uk. Please note that the Housekeeping Manager is not able to action requests overnight or at weekends.

This form will be forwarded to your tutor, who needs to approve your request. If you are staying to sit exams, you do not need a tutor’s permission unless you are planning to remain aftewards.

Vacation residence grant

A grant is available to help with the costs of vacation residence for those experiencing financial hardship, or who have academic work to do. If you need to sit an exam outside of term time, you don’t need to apply for the grant unless you are planning to remain afterwards as the extra funds will be automatically credited to your battels.

You can claim up to 42 nights across your degree (or 56 nights if you are studying a 4 year course) – although please note that this does not necessarily mean that you will be awarded a grant for this amount.

If you fall into one of the following categories, you may qualify for a grant to cover some or all of the costs of your vacation residence:

  • Students receiving financial support, such as a bursary or hardship grant
  • Students who have to stay up for academic reasons and are at risk of hardship without financial assistance
  • Students who have missed tutorials through illness or other circumstances
  • Students with any other exceptional reason for applying

If you match one of these categories and wish to apply for a vacation residence grant, you should indicate this on the form below and complete it with the necessary details. All requests for the grant are approved by your tutor, the Treasurer and the Senior Tutor.

Please note that we reserve the right to adjust the number of nights of vacation residence grant that you are awarded if at a later stage you decided to reduce the number of nights you wish to stay.

If you are sitting exams outside of term time, you don’t need to apply for a grant unless you need to stay in Oxford after your final exam. Accommodation charges in relation to these will be credited to your battels automatically and a Tutor’s approval is not required.

If your plans change after applying for vacation residence, please notify the Housekeeping Manager by sending an e-mail to accommodation@some.ox.ac.uk. Please note that the Housekeeping Manager is not able to action requests overnight or at weekends.

Application for vacation residence
Do you already have an extended license? *
Please outline the academic work you intend to do:
Please tick at least one box below which best describes your current situation:
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