In order for you to have a smooth transition to Somerville and Oxford, please read through each section and complete the essential new starter documents before the deadlines given.
- Financial information is available on the Financial Information page.
Complete the following forms and return them by Tuesday 2 September 2025
You can complete the first three essential forms without having your Oxford Single Sign On (SSO) or email address. When you have received your SSO, there is further training and forms to complete (please scroll down).
The University Card Form
Filling in the Form:
The University Card form should be printed out, completed and signed by hand, then scanned. The scanned document should be saved as a single file under “Surname, First Name – University Card”.
University of Oxford card form
Email the file with a passport-style photograph of yourself in .jpg format to academic.office@some.ox.ac.uk by Tuesday 2 September 2025
After you have submitted your form:
- Once we have received your University card form, we will send this to the University Card Office to process.
- The University card office is very busy at the end of the Summer to the beginning of the new academic year, so your card may take a few weeks to be printed – please be patient!
- Once the card is processed you will then receive an email from Central IT Services containing your Single Sign On (SSO) account details. Please check your junk mail folder for this. Follow the steps within the email to register your SSO.
- Once you have done this you will be sent another email to register online using the Student Self Service. It is important that these steps are completed before your arrival in Oxford, but please contact us at academic.office@some.ox.ac.uk if there are any problems or you have any queries.
Your College Contract
Please read through the College Contract carefully before signing.
Undergraduate Freshers: The College Contract should be printed out, completed and signed by hand, then scanned. Please save the document as ‘Surname, First Name – Undergraduate Contract‘. You must then email this to academic.office@some.ox.ac.uk by Tuesday 2 September 2025
Astrophoria Foundation Year Students: If you are taking part in the Astrophoria Foundation Year, please complete this version of the College Contract:
Please save the document as ‘Surname, First Name – Undergraduate Contract‘. You must then return this to the academic.office@some.ox.ac.uk by Tuesday 2 September 2025
Accommodation - Your Licence To Occupy
In order for you to take up residence in Somerville College, you need to complete the The Licence to Occupy form.
The Licence to Occupy should be printed out, completed and signed by hand, then scanned. Please save the document as “Surname, First Name – Licence to Occupy”. You must then email this to academic.office@some.ox.ac.uk by Tuesday 2 September 2025
How to scan and return these forms
Please send all forms in separate emails to academic.office@some.ox.ac.uk
The subject line of your email should follow the following format: Surname, First Name – e.g. Card Form (Undergraduate)
To scan forms using an app on your phone please find instructions here. We will acknowledge these forms once we have processed them and will notify you of any problems. We suggest saving this page to your favourites so you can visit again when you have received your Single Sign On (SSO)
To be completed when you have received your Single Sign On (SSO):
The Consent Matters! and Avoiding Plagiarism are compulsory courses that all new students need to complete when they receive their SSO. You need to complete these courses and return the certificates for them by Friday 3rd October 2025 to academic.office@some.ox.ac.uk
We also ask you to complete the Somerville Music Society Survey by Tuesday 2 September.
Below you can also find information about how to sign up for EPOS, the college payment system.
Consent Matters!
Consent Matters: Once you have received your Oxford Single Sign On (SSO), please follow the instructions for the compulsory consent training for all University of Oxford students:
Please forward your certificate of completion to academic.office@some.ox.ac.uk by Friday 3 October.
Avoiding Plagiarism
At Oxford we take plagiarism very seriously. We ask students to read the following webpage on Plagiarism which has information about what plagiarism is, and how to avoid it.
Once you have received your Oxford Single Sign On (SSO) please complete the online e-learning course on Avoiding Plagiarism. Instructions about how to access this course can be found on the page.
Please forward your certificate of completion to academic.office@some.ox.ac.uk by Friday 3 October.
EPOS: Paying for meals in college and more
Once you have received your Single Sign On (SSO) you will need to sign up for EPOS.
EPOS is Somerville College’s web-based payments system (EPOS) which enables you to pay for your college battels (for example printing) and top up your food card. You can use this system at any time of the day or night. You will use this card daily so you will need to make sure you have this set up before you start at Somerville.
Click the download below to read about how EPOS works and how to sign up
- This form is also on the Financial Information For New Students page, you only need to complete this form once.
Providing Your Bank Account Details
Once you have received your Single Sign On (SSO), please provide the Treasury with your bank account details. This will enable Somerville to make payments to your account for scholarships, awards and grants that you may win or apply for.
Please complete the bank account form here.
- This form is also on the Financial Information For New Students page, you only need to complete this form once.
The Somerville College Music Society Survey
The Somerville College Music Society provides each student, regardless of age, course or musical experience, the opportunity to engage in a wide variety of music making around the college.
Whether you consider yourself interested in music life at Somerville or not, please complete the survey by Tuesday 2 September 2025.
Somerville College Music Society Survey and Joining Instructions
For Parents and Guardians:
The Friends of Somerville has been established to enable parents, guardians, and other family members of Somerville students to feel more involved with life at the College. It is free to join and those who do so will receive copies of our publications and invitations to various events.
- Please click here to read the Somerville College Privacy Notice about how we use your data.
