The following forms must be completed by Tuesday 3 September 2024 – before you arrive at Somerville
Please send all forms in separate emails to academic.office@some.ox.ac.uk. The subject line of your email should follow the following format: Surname, First Name – e.g. Card Form (Undergraduate)
To scan forms using an app on your phone please find instructions here. We will acknowledge these forms once we have processed them and will notify you of any problems. We suggest saving this page to your favourites so you can visit again when you have received your Single Sign On (SSO)
The University Card Form
University of Oxford card form
The University Card form should be printed out, completed and signed by hand, then scanned. The scanned document should be saved as a single file under “Surname, First Name – University Card”.
Email the file with a passport-style photograph of yourself in .jpg format to academic.office@some.ox.ac.uk by Tuesday 3 September 2024
Once we have received your University card form, we will send this to the University Card Office to process. The University card processing can take a few weeks, and you will then receive an email from Central IT Services containing your Single Sign On (SSO) account details. Please check your junk mail folder for this. Follow the steps within the email to register your SSO. Once you have done this you will be sent another email to register online using the Student Self Service. It is important that these steps are completed before your arrival in Oxford, but please contact us at academic.office@some.ox.ac.uk if there are any problems or you have any queries.
Your College Contract
The College Contract should be printed out, completed and signed by hand, then scanned. Please save the document as ‘Surname, First Name – Undergraduate Contract‘. You must then return this to the Academic Office by Tuesday 3 September 2024
Astrophoria Foundation Year Students:
If you are taking part in the Astrophoria Foundation Year, please complete this version of the College Contract:
Please save the document as ‘Surname, First Name – Undergraduate Contract‘. You must then return this to the Academic Office by Tuesday 3 September 2024
Accommodation - Your Licence To Occupy
The Licence to Occupy should be printed out, completed and signed by hand, then scanned. Please save the document as “Surname, First Name – Licence to Occupy”. You must then return this to the Academic Office by Tuesday 3 September 2024
Setting Up A UK Bank Account and Sharing Bank Details
During your time at Somerville, we may need to make payments to you via your UK bank account. This could include payments for scholarships and prizes, awards for travel, projects, internships and personal development, grants for course materials and equipment, awards for music, sport and language. In order to receive these you must set up your account as soon as possible.
For UK students, we suggest doing this as soon as possible, before 13 October 2024 (the start of term).
Overseas students should set up their UK Bank account as soon as they arrive in the UK and before 13 October 2024 (the start of term).
To enable us to make payments into your bank account, please submit your UK bank account details by completing this form:
This MUST be a UK bank account registered to the student and not a parent or guardian.
If you have any queries, please email treasury@some.ox.ac.uk
Consent To Share Financial Information
All students need a UK bank account – if you are an overseas student, please follow the instructions in the previous section.
Consent to share financial information: Due to the General Data Protection Regulation (GDPR), our Treasury officers are unable to discuss student financial affairs with anyone other than the student themselves unless the student has given us permission to do so with a particular person. If you wish to provide details of such a person, please complete and submit this form no later than Friday 4 October 2024.
CONSENT TO SHARE FINANCIAL INFORMATION
***Information submitted via this form will be kept in a secure location in compliance with the General Data Protection Regulation, and destroyed according to the University’s ‘Guidelines on the retention of student data and records’.***
If you have any queries, please email treasury@some.ox.ac.uk
When you have received your Single Sign On (SSO), you will need to complete the following:
EPOS - Booking your meals and more!
Once you have received your Single Sign On (SSO) you will need to sign up for EPOS.
EPOS is Somerville College’s web-based payments system (EPOS) which enables you to pay for your college battels and top up your food card. You can use this system at any time of the day or night.
Consent Matters!
Consent Matters: Once you have received your Oxford Single Sign On (SSO), please follow the instructions for the compulsory consent training for all University of Oxford students:
Please forward your certificate of completion to academic.office@some.ox.ac.uk.
Avoiding Plagiarism
At Oxford we take plagiarism very seriously. We ask students to read the following webpage on Plagiarism which has information about what plagiarism is, and how to avoid it.
Once you have received your Oxford Single Sign On (SSO) please complete the online e-learning course on Avoiding Plagiarism. Instructions about how to access this course can be found on the page.
Please forward your certificate of completion to academic.office@some.ox.ac.uk.
Other societies you may be interested in:
Somerville College Music Society
The Somerville College Music Society provides each student, regardless of age, course or musical experience, the opportunity to engage in a wide variety of music making around the college. To find out more and join the society, please click on the form below:
Somerville College Music Society Survey and Joining Instructions
Please complete the above form by Monday 2 September 2024.
The Friends of Somerville
The Friends of Somerville has been established to enable parents, guardians, and other family members of Somerville students to feel more involved with life at the College. It is free to join and those who do so will receive copies of our publications and invitations to various events.
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Please click here to read the Somerville College Privacy Notice about how we use your data.
