In order for you to have a smooth transition to Somerville and Oxford, please read through each section and complete the essential new starter documents before the deadlines given.
- Financial information is available on the Financial Information page.
Complete the following forms and return by Tuesday 2 September 2025
You can complete these two essential forms without having your Oxford Single Sign On (SSO) or email address. When you have received your SSO, there is further training and forms to complete (please scroll down).
Somerville College Contract
The College Contract should be printed out, completed and signed by hand and scanned (You can do that using an app on your phone; instructions are available here). Please save the document as “Surname, First Name – Graduate College Contract”.
Please return the College Contract to academic.office@some.ox.ac.uk by Tuesday 2 September 2025. The subject line of your email should follow the following format: Surname, First Name – Graduate College Contract
Your University Card
Your department will be in touch with instructions on how to apply for a student card, either via the online portal or a card form. If you receive the latter please complete it and return it to acreturns@admin.ox.ac.uk
If you have any issues accessing the portal please contact your department
University card processing can take a few weeks, so we suggest completing the card form as soon as possible. You will receive an email from Central IT Services containing your Single Sign On (SSO) account details. Please check your junk mail folder for this. Follow the steps within the email to register your SSO.
Once you have done this you will be sent another email to register online using the Student Self Service.
It is important that these steps are completed before your arrival in Oxford. You will collect your University Card when you complete the second part of your registration in person. (We will make other arrangements with students on Distance Learning Courses)
To be completed when you have received your Single Sign On (SSO):
The Consent Matters! and Avoiding Plagiarism are compulsory courses that all new students need to complete when they receive their SSO. You need to complete these courses and return the certificates for them by Friday 3rd October 2025 to academic.office@some.ox.ac.uk
We also ask you to complete the Somerville Music Society Survey by Tuesday 2 September.
Below you can also find information about how to sign up for EPOS, the college payment system.
Consent Matters! (Compulsory course)
Consent Matters: Once you have received your Oxford Single Sign On (SSO), please follow the instructions for the compulsory consent training for all University of Oxford students:
Please forward your certificate of completion to academic.office@some.ox.ac.uk.
Avoiding Plagiarism (Compulsory course)
At Oxford we take plagiarism very seriously. We ask students to read the following webpage on Plagiarism which has information about what plagiarism is, and how to avoid it.
Once you have received your Oxford Single Sign On (SSO) please complete the online e-learning course on Avoiding Plagiarism. Instructions about how to access this course can be found on the page.
Please forward your certificate of completion to academic.office@some.ox.ac.uk.
Providing Your Bank Account Details
Once you have received your Single Sign On (SSO), please provide the Treasury with your bank account details. This will enable Somerville to make payments to your account for scholarships, awards and grants that you may win or apply for.
Please complete the bank account form here.
- This form is also on the Financial Information For New Students page, you only need to complete this form once.
EPOS: Paying for meals in college and more
Once you have received your Single Sign On (SSO) you will need to sign up for EPOS.
EPOS is Somerville College’s web-based payments system (EPOS) which enables you to pay for your college battels (for example printing) and top up your food card. You can use this system at any time of the day or night. You will use this card daily so you will need to make sure you have this set up before you start at Somerville.
Click the download below to read about how EPOS works and how to sign up
- This form is also on the Financial Information For New Students page, you only need to complete this form once.
The Somerville College Music Society Survey
The Somerville College Music Society provides each student, regardless of age, course or musical experience, the opportunity to engage in a wide variety of music making around the college.
Whether you consider yourself interested in music life at Somerville or not, please complete the survey by Tuesday 2 September 2025.
Somerville College Music Society Survey and Joining Instructions
For Parents and Guardians:
The Friends of Somerville has been established to enable parents, guardians, and other family members of Somerville students to feel more involved with life at the College. It is free to join and those who do so will receive copies of our publications and invitations to various events.
- Please click here to read the Somerville College Privacy Notice about how we use your data.
