We collect personal data directly from you, but also may collect and generate data from different sources. Our Record of Processing Activities (below) provides further detail regarding the sources of each category of personal data we collect and process.

Return to the Privacy Notice

Source of Data

How data is collected

Directly from you

  • direct contact via telephone, letters or email

  • search for our courses

  • online contact forms

  • receiving orders, requests and/or payments

  • processing applications

  • arranging accommodation

  • request for information electronically or otherwise, and/or provide feedback or contact us.

  • Proof of identify such as passports or birth certificates

Information we learn about you through our relationship and the way you interact with us;

in our communications with you
attendance at a conference or an event
through your membership of, and education at, the college

Information we may receive from third parties from time to time

  • The University of Oxford operates a number of IT systems which the College accesses and includes systems such as Weblearn, your email account and other learning environments

  • The University of Oxford’s Development and Alumni Relations System (‘DARS’)

  • Accessing teaching allocation records and schedules via the University of Oxford systems

  • Accessing the University of Oxford systems to access information regarding your funding status, visa information, examinations results, supervisor reports, health information and emergency contact information

  • Student societies

  • obtained from our third-party service providers, for example our booking agency

  • previous employers

  • your school and other previous educational establishments

  • information from the University of Oxford where you a apply for joint position offered by both the College and the University

  • where you a apply for joint position offered by both the College and the University

  • voluntary or statutory services relating to childcare and protection

  • Donors or other funding supporters

Information we gather using technology, and how you use technology (for example recognising behavioural patterns).

  • when you access our website (an IP address for example)

  • statistical information we receive from applications such as Google Analytics. For more information about google analytics see www.google.com/analytics

  • when you access our IT systems

  • when you access the college (CCTV, use of fob or a swipe card generating a log of your attendance at the college)

Other sources

  •  University of Oxford staff, researchers, family members, donors, supporters, visitors

  • Publicly available sources