We are looking forward to welcoming you to Somerville College this autumn!

The pages below contain important information on many aspects of college life, as well as forms that you must complete by the end of August. To make sure you’re fully prepared for the start of your time at Oxford, please ensure that you read everything through carefully before your arrival.

Student Directory

Learn More
Student Directory

Student Pre-Arrival Documents

Learn More
Student Pre-Arrival Documents

Reading Lists and Preparatory Work

Learn More
Reading Lists and Preparatory Work

Forms

There are a number of forms, which must be completed and returned to the College by 31st August. Please note that, where applicable, we are unable to accept emailed or faxed copies. 

 

Undergraduates

Mandatory

Optional

 

Graduate Entry Medical Students

Mandatory

Optional

Erasmus Students (Diploma in Legal Studies)

Mandatory

Optional

Sending your forms

  • Please return all forms in one large envelope with a completed checklist. Please ensure that you have paid the correct postage as large envelopes are more expensive.
  • Please place all medical forms in a separate envelope, which should be labelled with your name and date of birth. This should then be included in the large envelope with the other forms.
  • Where documents have more than one page, please print them double-sided if possible. If they have more than two pages, please staple together all pages of the document in the top left-hand corner.
  • Please refer to the 2019 letter from college doctors if you have any difficulty completing the medical forms.
  • If you have any difficulties downloading or printing the documents, please email academic.office@some.ox.ac.uk.
  • Please note that we are unable to acknowledge receipt of forms individually. You will receive an email by Monday 9th September to confirm whether or not the forms have arrived.
  • Please send your completed forms to:

Student Registration, Academic Office
Somerville College
Woodstock Road
Oxford OX2 6HD
United Kingdom

Registration

Once you have returned your University Card form, you will be sent an email containing your Single Sign On account details and check and verify your registration details online via Student Self Service (the online service for degree admin). Please do this before travelling to Oxford so there aren’t any delays when you arrive. You will also need to register in person at the College on Tuesday of 0th week between 09:30 and 14:00. We will need to see your passport in order to register you, so don’t forget to bring it.

Consent to Share Data

Under General Data Protection Regulation (GDPR), we will need your explicit consent in order to share some personal information with third parties. This includes members of the Junior Common Room (JCR) Committee who would like to be able to contact you before you arrive in Oxford. If you are happy to give your consent, please complete and return the form below.

[GDPR Consent Form]

Arriving at Somerville: UK Students

We ask that all UK students arrive at Somerville on Tuesday of 0th week between 09:30 and 14:00. Exceptions are only made for:

  • Students from outside the UK, who can choose to arrive the day before instead. If you would like to take this option, please email the Housekeeping Department (accommodation.desk@some.ox.ac.uk) to let them know about this. Requests must be made well in advance of your planned arrival at Somerville. Please copy the Academic Office (academic.office@some.ox.ac.uk) into any emails so we know that you will be arriving early.
  • Students reading certain subjects who have been asked to arrive early to attend pre-sessional courses. You will be notified well in advance if this applies to you, and you do not need to email Housekeeping.

The new academic year officially starts on Sunday 9th October, but there will be a full programme of events for new students during the previous week (freshers’ week). Your first compulsory induction session will begin on the afternoon of Tuesday 4th October.

When you arrive at the College, please report to the Porters’ Lodge, which is just inside the main entrance to the College on Woodstock Road, and ask for directions to the Mary Somerville Room. There you will be formally registered and given a number of important items including your room key and University card. If you have applied for a loan from the Student Loans Company (SLC), it is particularly important that you register on time as your loan will not be released until this has been done. If you have a visa, please bring your passport and Biometric Residence Permit (BRP) so we can take scanned copies. Please note that we cannot register you until you have collected your BRP. Second year undergraduates including your College Parent(s) should be available to help you find your way around. If you arrive at the Porters’ Lodge out of office hours, you will be given your room key and told how to find your room if you will be living in College. Please check your pigeonhole and collect any post. You will also be given a temporary access card until you can collect your University card from the Mary Somerville Room.

Please note that parking is limited within the College. If you have mobility difficulties and require parking, please request this at your earliest opportunity by emailing the Lodge Manager (lodge.manager@some.ox.ac.uk). There are double yellow lines at the front of the College and parking there will be entirely at the driver’s own risk. There is Pay and Display parking on roads near the College, but this is limited. We therefore recommend parking at Pear Tree Park & Ride, which is north of Oxford, and getting the bus from there if possible. The bus takes you to within one minute’s walk of the College’s main entrance on Woodstock Road, and the services run every 12 minutes. There is more information on the Park & Ride website. If you have any queries about parking or unloading, please email the Lodge on lodge.desk@some.ox.ac.uk.

Arriving at Somerville: International Students

Students from outside the UK can arrive the day before UK students on Monday of 0th week. If you would like to move in on this date, please email the Housekeeping Department (accommodation.desk@some.ox.ac.uk). Requests must be made well in advance of your planned arrival at Somerville. Please copy the Academic Office (academic.office@some.ox.ac.uk) into any emails so we know that you will be arriving early.

Arriving at Somerville: Graduate Entry Medicine Students

You will need to arrive by [] to start your course on []. If you will be living in College accommodation, your room will be available from your arrival date. If you wish to arrive earlier than this date, you must email the Housekeeping Department (accommodation.desk@some.ox.ac.uk) as soon as possible to check whether a room can be made available for you. Requests must be made well in advance of your planned arrival at Somerville. Please copy the Academic Office (academic.office@some.ox.ac.uk) into any emails so we know that you have asked to arrive early.

When you arrive at the College, please report to the Porters’ Lodge, which is just inside the main entrance to the College on Woodstock Road. There you will be given your room key, and told how to find your room if you will be living in College. Please check your pigeonhole in the post room opposite the lodge and collect any post. You will also be given a temporary access card to use until you can collect your University card during registration.

Please note that parking is limited within the College. If you have mobility difficulties and require parking, please request this at the earliest opportunity by emailing the Lodge Manager (lodge.manager@some.ox.ac.uk). There are double yellow lines at the front of the College and parking there will be entirely at the driver’s own risk. There is Pay and Display parking on roads near the College, but this is limited. We therefore recommend parking at Pear Tree Park & Ride, which is north of Oxford. The Pear Tree Park & Ride bus stops are very close to the College’s main entrance on Woodstock Road. There is more information on the Park & Ride website. If you have any queries about parking or unloading, please email the Lodge Manager (lodge.manager@some.ox.ac.uk).

You will need to come to the Academic Office in House 5 to complete the registration process and collect your University card. Please bring your passport with you. We will be open for student registration on the following dates, between 10:00-11:00 and 14:00-15:00:

  • [add dates]

If you are unable to come to the office during those hours, please email academic.office@some.ox.ac.uk to arrange an alternative time. If you have a visa, please bring your passport and Biometric Residence Permit (BRP) so we can take scanned copies. Please note that we cannot register you until you have collected your BRP.

Pre-Sessional Courses

In some subjects, our tutors or your faculty will invite students to come up to Somerville early for a pre-sessional course to help to bridge the gap between secondary school and university. If you are attending a pre-sessional course organised by your department or faculty, you will be offered a room in Somerville. If you would like to move in for term immediately once your pre-sessional course has finished rather than go home, please email the Housekeeping Department (accommodation.desk@some.ox.ac.uk). Requests must be made well in advance of your planned arrival at Somerville. Please copy the Academic Office (academic.office@some.ox.ac.uk) into any emails so we know that you will be arriving early.

College Parents

The College Parents system is organised by the JCR, and is common to many Colleges in Oxford. Your College Parent(s) will probably be in the second year of an undergraduate degree at Somerville, and one of them will be studying the same subject as you. They will be on hand to welcome you when you arrive at College, and they will help you settle into life at Oxford as part of the Somerville community. If you have completed the GDPR form and given us consent to share your email address, you will hear from your College Parents before the start of term, giving information about freshers’ week and offering some words of welcome and a few insights into coming up to Oxford. Please note that your email address will not be shared with the JCR unless you complete and return the GDPR form by August 31st.

Induction

It is essential for your safety and your ability to use the facilities and services on offer here that you attend induction sessions. There will be compulsory induction sessions in the afternoon of Tuesday [] October, and there will be optional (but recommended) College induction sessions and events throughout the week. We will give you a copy of the induction timetable as part of your registration on arrival.

Welcome Tea

You and your parents/guardians are invited to a welcome tea on the morning of your arrival. Refreshments will be served from 10:00-12:00 in the Margaret Thatcher Centre, and please feel free to stop by once you have registered – you don’t need to have booked in advance.

Freshers’ Dinner

Matriculation is the ceremony by which you officially become a member of the University of Oxford. It is held in the Sheldonian Theatre and typically sees students from a number of colleges matriculating at the same time. For Somervillians, the ceremony will take place at [TIME AND DATE] You will be sent further information about this during freshers’ week. You must attend this ceremony unless you have previously matriculated at Oxford, and you must wear full sub fusc (academic dress).

Traditionally, the College’s first year photograph is taken before the matriculation ceremony on Saturday 19th October. Even if you will not be matriculating, please attend the photograph as it will be a record of your yeargroup. Copies of the photograph will be available to you and your family to purchase later in term. You will be sent further information about this during freshers’ week.

Updating Your Email Address

The Junior Common Room (JCR) refers to both the college’s physical common room for undergraduates and collectively to our undergraduate community. All undergraduate students of Somerville are typically members of the JCR, which is managed by a committee elected by students. In addition to organising social events and offering advice and support, members of the committee represent the JCR on the college’s committees, including Governing Body. You can find out more at The JCR.

Oxford SU is the University’s official student union, and represent you on the University’s senior governing committees as well as campaigning on issues important to Oxford students such as disabled access, student safety, and inclusion, and organising student referendums on certain topics. They also provide help and advice to students and support student welfare with funding. The SU is run by a small number of permanent staff who are led by sabbatical officers elected by students to a one-year term. Each college elects representatives who attend larger meetings and ensure students are heard. To find out more, visit http://www.oxfordsu.org.

Useful Contacts

Academic Office and Student Welfare

The Academic Office is in House 5 on the ground floor, off Green Hall. We can help with matters such as lost Bod Cards, exam and collection queries, awards and grants queries, and other general admin questions.

The Academic Office is open on weekdays, 09:00-12:00 and 14:00-16:00.

Somerville also has a dedicated Welfare Support and Policy Officer, Jo Ockwell, in House 4 next door to the Academic Office. If she is not available, you can talk to the Senior Tutor, the Undergraduate Officer or the College Nurse.

Treasury

The Treasury is in House 10 on the first floor. It is open on weekdays, 09:00-12:00 and 14:00-16:00.

College Accountant (Elaine Boorman)
Email: college.accountant@some.ox.ac.uk, Tel: 01865 270626

Senior Treasury Assistant (Ian Wooldridge)
Email: treasury@some.ox.ac.uk, Tel: 01865 270625

Housekeeping and Accommodation

Housekeeping and Accommodation Manager (Teresa Walsh), Hostel 3
Email: accommodation.desk@some.ox.ac.uk, Tel: 01865 270623

Principal's Office

Principal’s Executive Assistant (Alice Tattersall), House 9
Email: principals.office@some.ox.ac.uk, Tel: 01865 270630

IT Services and Support

Email: ict.desk@some.ox.ac.uk

Tel: 01865 270597

Porters' Lodge

Email: lodge.desk@some.ox.ac.uk

Tel: 01865 270600

Catering